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Parts of a Business Letter



Parts of a Business Letter
Reading Level
     edHelper's suggested reading level:   high interest, readability grades 4 to 5
     Flesch-Kincaid grade level:   3.4

Vocabulary
     challenging words:    salutation, capitalize, business, colon, indented, punctuation, professional, writing, beginning, margin, greeting, lines, likely, date, hire, between


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Parts of a Business Letter
By Cathy Pearl
  

1     Business letters are used for many things. You can write to a company to tell them that you really liked what they made. You can tell the company about a problem. You can also use them to apply for a job. Business letters can look different, but they usually have seven parts.
 
2     At the top is the return address. This starts with your house number and the street that you live in. You do not start with your name. Under the street is the city and state that you live in. Next to those is the zip code. The zip code is always needed. That is what the post office uses to deliver the letter.
 
3     Under the address is the date that you write the letter. This should be right under the address. Don't skip any lines. When you are done, you should have a total of three lines at the top. These are your return address and the date.
 
4     Next, you should skip a line. Then you should write the inside address. This is the address where you are writing the letter. It should have the name of the person or company and the full company address. This can be as short as three or four lines or as long as five or six. Make sure you have the full address. You want your letter to get to the company.
 
5     Skip another line. Next is the salutation. This is a fancy word for the greeting in the letter. The salutation should be formal in a business letter. This is not a friend you are writing to. Start with "Dear" and the name of the person. After the name, put a colon. This helps the letter to look professional.

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